Program Policies & Procedures
Acceptance into the Internship Program (enrolled in SS 3994) requires a mandatory work placement. This mandatory work term will allow international students to participate and defer student loan payments. Those students not placed will be removed from the course and continue with the current academic stream.
NOTE: Enrolling does not obligate you in any way; it is an expression of interest and determination of eligibility to participate.
Job Offers are sent through Western Connect; students will have two (2) business days to accept or decline an offer. You are required to notify the Internship Coordinator if a job offer is extended directly by the employer (i.e., not through Western Connect).
Once a job offer has been accepted, that acceptance is binding.
Students cannot apply to other positions or accept interviews once a job has been accepted.
After declining two internship offers, you will be withdrawn from the internship program and not permitted to apply for any additional postings.
Students may not take any academic courses during the internship work term courses, unless granted special permission by the Associate Dean (Undergraduate), Faculty of Social Science. Only those students with a cumulative average of at least 75% should apply for special permission.
All interns will be limited to enrolling in 1 course per academic term (for example – in a 12-month work term, a student may enroll in a maximum of 1.5 credits – 1 x 0.5 credits per term).
NOTE: You must have 3.5 credits remaining to complete at the end of your Internship Program in order to maintain your Internship status.
Please email the SSIP Experiential Learning Coordinator at firstname.lastname@example.org with your request (course code and session type), which will be reviewed and submitted to the Associate Dean (Undergraduate) for consideration.
The following scenarios will result in an “FAI” in Social Science 3994 (fee still applies) and withdrawal from the internship program:
- Students who accept an internship offer and then renege on the offer prior to beginning the position
- Students who goes out on an internship work term and then quit without cause
- Any student who is withdrawn from the internship due to academic reasons (ie: a scholastic offence)
- Students who are let go for cause
- Students who do not pay the internship fees (the student’s academic record will be sealed)
Students who are let go due to changes in the economy or quit for health/compassionate reasons:
- Payment of the internship fees will be at the discretion of the Associate Dean
- Students in this position will be withdrawn (WDN) at the discretion of the Associate Dean and directed to the appropriate and available supports.
The internship fee is NON-REFUNDABLE. Late payment of the internship fee will result in the accrual of late charges at the current university rate. Non-payment of the internship fee will result in an academic seal.
The Social Science Internship Program team is committed to protecting the privacy of individuals. To view Western’s complete privacy policies and initiatives, refer to the privacy office website.
Personal information such as your name and address and e-mail address will not be available to anyone beyond SSIP staff except when you take the initiative to apply to a job posting or submit your resume for viewing by participating employers.
The SSIP team will only use your personal information to facilitate your involvement in the work search and career development activities it offers as a part of its mandate.
If, at any time, you have questions about the accuracy, use or privacy of your personal information you are encouraged to contact Heather Wakely, Team Lead, Experiential Learning at email@example.com
The performance of each student in the long-term internship program is assessed on the basis of satisfactory completion of the entire placement term as laid out in the contract signed with the SSIP team, the Employer's Evaluations of the student's performance, and an evaluation of the student's Final Assignment. The grade for the courses are either Pass or Fail, and a Pass grade will require that both the Employer's Evaluations and the Final Assignment are satisfactory.
The Employer's Evaluation is completed by the student's employer in accordance with prescribed guidelines, it is not necessarily based on written work submitted by the student although such work may provide a part of the material upon which the evaluation is based. The SSIP team or the Associate Dean (Undergraduate) will mark the long-term internship Final Assignment. If the basis for the grade is the evaluation of the Final Assignment, then the usual appeal procedures of Western University will be followed. The successive levels of appeal are:
- SSIP Experiential Learning Coordinator;
- The Associate Dean (Undergraduate) or the AD's Designate (submission of written request);
- Senate Review Board Academic (SRBA) - (submission of written application for a hearing).
If the basis of the unsatisfactory grade is entirely or in part the Employer's Evaluations, then the student will appeal in writing directly to the Associate Dean (Undergraduate) or the Dean's Designate. The Associate Dean (or designate) will meet with the student and will request an explanation, if necessary, from the employer and will make a decision on the basis of the available information. The decision of the Associate Dean (or designate) will be final.