Program Policies & Procedures

Additional Courses

Students may not take any academic courses during the internship work term courses, unless granted special permission by the Associate Dean (Undergraduate), Faculty of Social Science. Only those students with a cumulative average of at least 75% should apply for special permission.

Please email the SSIP Experiential Learning Coordinator at socscintern@uwo.ca with your request (course code and session type), which will be reviewed and submitted to the Associate Dean (Undergraduate) for consideration.

A maximum 0.5 additional course credits while out on full-time internship will be considered.

Internship Offers

Job Offers are sent through Western Connect; students will have two (2) business days to accept or decline an offer. You are required to notify the Internship Coordinator if a job offer is extended directly by the employer (i.e., not through Western Connect).

Once a job offer has been accepted, that acceptance is binding.

Students cannot apply to other positions or accept interviews once a job has been accepted.

After declining two internship offers, you will be withdrawn from the internship program and not permitted to apply for any additional postings.

Privacy

The Social Science Internship Program team is committed to protecting the privacy of individuals. To view Western’s complete privacy policies and initiatives, refer to the privacy office website.

Personal information such as your name and address and e-mail address will not be available to anyone beyond SSIP staff except when you take the initiative to apply to a job posting or submit your resume for viewing by participating employers.

The SSIP team will only use your personal information to facilitate your involvement in the work search and career development activities it offers as a part of its mandate.

If, at any time, you have questions about the accuracy, use or privacy of your personal information you are encouraged to contact Heather Wakely, Team Lead, Experiential Learning at hwakely@uwo.ca 

Course Withdrawal

The following scenarios will result in an “FAI” in Social Science 3990A/B/Y (fee still applies) and withdrawal from the internship program:

  • Students who accept an internship offer and then renege on the offer prior to beginning the position
  • Students who goes out on an internship work term and then quit without cause
  • Any student who is withdrawn from the internship due to academic reasons (ie: a scholastic offence)
  • Students who are let go for cause
  • Students who do not pay the internship fees (the student’s academic record will be sealed)

Students who are let go due to changes in the economy or quit for health/compassionate reasons:

  • Payment of the internship fees will be at the discretion of the Associate Dean
  • Students in this position will be withdrawn (WDN) at the discretion of the Associate Dean and directed to the appropriate and available supports.

The internship fee is NON-REFUNDABLE. Late payment of the internship fee will result in the accrual of late charges at the current university rate. Non-payment of the internship fee will result in an academic seal.

Appeal Procedures

The performance of each student in the short-term internship program is assessed on the basis of satisfactory completion of the entire placement term as laid out in the contract signed with the SSIP team, the Employer's Evaluations of the student's performance, and an evaluation of the student's Final Assignment. The grade for the courses are either Pass or Fail, and a Pass grade will require that both the Employer's Evaluations and the Final Assignment are satisfactory.

The Employer's Evaluation is completed by the student's employer in accordance with prescribed guidelines, it is not necessarily based on written work submitted by the student although such work may provide a part of the material upon which the evaluation is based. The SSIP team or the Associate Dean (Undergraduate) will mark the short-term internship Final Assignment. If the basis for the grade is the evaluation of the Final Assignment, then the usual appeal procedures of Western University will be followed. The successive levels of appeal are:

  • SSIP Experiential Learning Coordinator;
  • The Associate Dean (Undergraduate) or the AD's Designate (submission of written request);
  • Senate Review Board Academic (SRBA) - (submission of written application for a hearing).

If the basis of the unsatisfactory grade is entirely or in part the Employer's Evaluations, then the student will appeal in writing directly to the Associate Dean (Undergraduate) or the Dean's Designate. The Associate Dean (or designate) will meet with the student and will request an explanation, if necessary, from the employer and will make a decision on the basis of the available information. The decision of the Associate Dean (or designate) will be final.